Team Forms

Link to a Team Form isn't working

Derek Dart — Tue, 10 Mar 2026 19:23:37 GMT

I received a link to a Team Form that asks for my Microsoft login and then the loading wheel just displays forever and the form never loads. What could the issue be? I tried adding the Team Form App to Teams, loading it in different browsers and it did the same thing.

team account status check

耀彰許 — Tue, 10 Mar 2026 09:36:52 GMT

Hi,

Would it be possible to use command (such as powershell) to get team account status, such as locked or disabled? Thanks

Select Any User to Approve

Adrian — Fri, 27 Feb 2026 06:16:18 GMT

There are some scenarios (especially in large organisations), where we can't add all the names of the people who can approve a workflow or it changes constantly.

Is there a way for the Approval workflows to the entire organisation to the list of approvers and not just have a locked down list?

External Users Editing

Tom — Wed, 25 Feb 2026 21:33:20 GMT

Is there a way I can allow External users to edit a submission? The form is shared to anyone so I don't understand why it's not working

The workflow would look like this - Our staff member fills out form and submits > Automatic Emails to external company > External Company reviews form and signs approval

Approval Workflow - Selected Approver Display Name

Adrian — Mon, 23 Feb 2026 07:11:47 GMT

The current value 'Selected Approver' only displays the email address of the approver selected.

Be great to have a value called 'Selected Approver Name' to allow us to display the name of the selected approver in the email template.

Approval Workflow - Missing Email Address and Double Dates

Adrian — Mon, 23 Feb 2026 03:39:23 GMT

Getting a couple of issues when configuring a new Team Forms Approval Workflow.

1) Email addresses not showing. It should show my address Adrian.

2) Double Date are appearing the header. The email config and title template don't have any double values, so not sure what is causing it.

See image below for reference.

Form submit pre-approval before workflow multi approvals

Derek Fergus — Wed, 18 Feb 2026 11:26:39 GMT

Hi all,

Wondering if anyone has tried this before I potentially run an existing form and workflow.

I have a site access form that follows a dynamic multi approval workflow. The approval request is sent via Teams and Email and works fine with a data source containing company email addresses.

We have got permanent contractors who currently submit paper requests that are approved by the contractor HOD before follow-on approvals in our company.

I need to incorporate the contractor HOD approval into the flow, but they are not on our Microsoft 365 Entra list.

Would it work if I added an approval block in the form, conditional on responder selecting 'Contractor' in a previous form drop down, requiring the contractor HOD to approve or reject. If the HOD approves, it then submits the form for multi-step approval workflow? Or is this going to mess with the existing workflow and require a separate flow to handle contractor form responses?

Customize How You See Your Forms 🎨

Erin Dwyer — Fri, 13 Feb 2026 02:49:35 GMT

Managing a long list of forms just got a whole lot easier. We know that as your team grows, so does your library of forms. To help you stay organized and find exactly what you need in seconds, we’re thrilled to introduce Custom Views for Form Lists.

What’s New?

Previously, you could add custom metadata tags (like Category, Business Unit, or Project Number) to your forms. These were great for identification, but now we’re putting that data to work.

With Custom Views, you can leverage those metadata fields to completely transform your form dashboard:

Group & Organize: Cluster forms by department, project phase, or priority level.
Smart Filtering: Hide the noise and only show the forms relevant to specific workflows.
Precision Sorting: Arrange your list based on your custom fields so the most important forms are always at the top.
Set the Standard: Create Default Views for your team to ensure everyone is looking at the most relevant information the moment they log in.

Why You’ll Love It

Whether you are managing 10 forms or 1,000, Custom Views give you a tailored experience. No more endless scrolling—just a clean, organized workspace that fits your specific business logic.

User is unable to edit forms due to form refreshing every few second without saving

Wesley Horner — Tue, 27 Jan 2026 19:10:46 GMT

One of my users tries to edit a form to continue it in our process and after a few seconds the form refreshes itself but does not save what he typed in. No one else seems to be having this issue, and there seems to be no difference between this users permissions, connection or anything else. Could it be some issues with his connection/sync to the sharedrive? I don't know what else since there no varying factors between this user and the handful of others that do the same thing and have no issues.

Unable to Access One Specific Form Response in Teams – Permission Error

Teehsra — Thu, 15 Jan 2026 08:58:27 GMT

I'm having an issue accessing one of the responses submitted through a form in Teams. A user submitted a total of five responses. When I go to the Responses tab, I can open and view four of them without any problem.

However, one submission shows the message: “Looks like you do not have permission to view this submission.”

I’m the owner of the form, so I’m unsure why only this specific response is restricted.

I'm attaching a screenshot of the message for reference.

Has anyone experienced this before or know what might cause a single response to be inaccessible? Any guidance on how to resolve this would be appreciated.