Team Forms

Triggering Multiple Actions From Survey Component Values

Jorja — Tue, 28 Jul 2026 01:33:29 GMT

Hello,

I have been trying to work out how to trigger multiple actions within the Survey Component from one singular response.

Eg, the first response is Yes, no action needed,
The second response is No, it opens a Text Area for the employee to write the problem, with two conditional Checkboxes or Drop Down List that needs to be selected, one stating they must stop work and the other for the employee to continue the form.
The third response is Yes, no action and so on, but if another No pops up, I need the same action to happen and I need this for every line in my Survey Component.

On top of that, if there is a No response, I need it to trigger an email in the background so that particular managers are altered to the submission.

Is this all possible? I am assuming it is, I just cannot figure out how to write the coding for it and am not really sure where else to go for help and I don't think I'm using the correct words for the AI tool.

I have multiple forms like this with slightly different wording, I am sure if I have the basics down I can figure out how and what words need to change in the coding but I am a little stumped at the moment.

I am happy to change the Survey Component to another field if it makes the process above easier, for example each question can be a Checkbox or Select Boxes or Drop Down List or something else if it allows the above actions to happen.

Thanks in advance 🙂

Folder Creation for Teams Forms

Anna — Thu, 16 Jul 2026 00:12:43 GMT

Create a way to permanently organize forms within folders. I know the tags and properties exist, but I would like to be able to create folders to organize the forms by archiving, purpose, or department. I have some "inactive" forms I don't want to delete, and I would love to hide them in an archive folder for future use if needed. Currently, with the tags and filters, I've found that users either ignore the feature entirely or will filter in one session and then forget about it in the next, causing them to lose track of particular forms. Something more visually organized, like folders, would help tidy up all of the forms that we currently have in place, and it will match the document storage site that most users are already familiar with, like SharePoint, Dropbox, and Drive.

New: Multi-language forms

Erin Dwyer — Mon, 13 Jul 2026 04:34:14 GMT

You can now create forms in multiple languages directly from the form builder. Open Translations from the form menu, add the languages you want to support, and review or edit the translated labels, instructions, options, and other form text before publishing.
When a form has translations available, respondents can use the language selector to complete it in their preferred language. Their selection is remembered when they save a draft and return later.
Multi-language forms are available on paid plans.

Preview SharePoint Files Directly in Team Forms

Erin Dwyer — Fri, 03 Jul 2026 11:45:21 GMT

We’ve added a new File Preview component that lets form builders embed a live preview of a SharePoint file directly inside a form.

It is useful when respondents need to view supporting material while completing a form, such as policies, reports, invoices, drawings, images, spreadsheets, presentations, or PDFs.

To use it, set up the file as a SharePoint File data source and choose File preview as its use. Then add the File Previewcomponent to your form and select the file source you created.

The preview is loaded live from SharePoint, so users can view the latest version of the file without leaving the form.

A few important notes:

SharePoint file previews require an online connection and will not work offline.
They are not yet supported on public share links.
File previews do not appear inside generated PDFs.

You can find the new component in the form builder under Layout as File Preview.

Link to a Team Form isn't working

Derek Dart — Tue, 10 Mar 2026 19:23:37 GMT

I received a link to a Team Form that asks for my Microsoft login and then the loading wheel just displays forever and the form never loads. What could the issue be? I tried adding the Team Form App to Teams, loading it in different browsers and it did the same thing.

team account status check

耀彰許 — Tue, 10 Mar 2026 09:36:52 GMT

Hi,

Would it be possible to use command (such as powershell) to get team account status, such as locked or disabled? Thanks

Select Any User to Approve

Adrian — Fri, 27 Feb 2026 06:16:18 GMT

There are some scenarios (especially in large organisations), where we can't add all the names of the people who can approve a workflow or it changes constantly.

Is there a way for the Approval workflows to the entire organisation to the list of approvers and not just have a locked down list?

External Users Editing

Tom — Wed, 25 Feb 2026 21:33:20 GMT

Is there a way I can allow External users to edit a submission? The form is shared to anyone so I don't understand why it's not working

The workflow would look like this - Our staff member fills out form and submits > Automatic Emails to external company > External Company reviews form and signs approval

Approval Workflow - Selected Approver Display Name

Adrian — Mon, 23 Feb 2026 07:11:47 GMT

The current value 'Selected Approver' only displays the email address of the approver selected.

Be great to have a value called 'Selected Approver Name' to allow us to display the name of the selected approver in the email template.

Approval Workflow - Missing Email Address and Double Dates

Adrian — Mon, 23 Feb 2026 03:39:23 GMT

Getting a couple of issues when configuring a new Team Forms Approval Workflow.

1) Email addresses not showing. It should show my address Adrian.

2) Double Date are appearing the header. The email config and title template don't have any double values, so not sure what is causing it.

See image below for reference.