Team Forms is thrilled to unveil an exciting new feature that empowers users to harness past form responses as a data source for other forms. This innovative capability transforms your form submissions into a dynamic, reusable database, streamlining workflows and unlocking new possibilities for data management within your organization.

What Does This Feature Do?

With this update, you can now tap into data collected from previous form responses and integrate it seamlessly into new forms. This closes the loop in your data processes, enabling you to create interconnected, context-aware forms that adapt to your team’s needs. Whether you’re looking to improve efficiency, ensure data consistency, or enhance user experience, this feature has you covered.

Example

Imagine your organization uses an equipment purchase form to log details such as equipment type, serial number, and purchase date. Later, when it’s time for routine inspections, you create an equipment inspection form. With this new feature, you can effortlessly pull data from the purchase form to populate fields or dropdowns in the inspection form—no need to set up a Power Automate to push data into another list. For instance, the inspection form can display a list of equipment serial numbers from past purchases, ensuring that inspectors select the correct item without manual data entry.

We’re excited to introduce a powerful new update to Team Forms, giving you greater flexibility in managing form access and responses. With this enhancement, you can precisely control who can see and respond to a form within a team, ensuring forms are only available to the right people.

In addition, you can now manage who has access to form responses, making it easier to tailor visibility based on roles or responsibilities. Permissions can be assigned to individual users, SharePoint permission groups, or even Active Directory / Entra Groups, allowing seamless integration with your existing team structure.

This update builds on our Confidential Responses feature, offering more granular control over form access and response visibility. Whether you’re gathering feedback, collecting approvals, or managing internal processes, these new permissions give you even more flexibility to configure forms in a way that works best for your team.

Start using fine-grained permissions today to control who can access forms and responses. Simply open the form builder screen, click the “…” icon in the top right corner, and select “Permissions” to get started.

We’re excited to introduce powerful new updates to the Team Forms Microsoft Power Automate connector, making it even easier to automate your workflows:

✅ Enhanced Workflow Flexibility: The “When a form response is submitted” trigger has been improved! You can now trigger a workflow for any form within your team by leaving the form dropdown empty in the trigger settings. This reduces the number of workflows you need to maintain, allowing a single workflow to handle multiple forms, saving you time and effort.

✅ New Trigger: “When a form response is deleted” – Now, you can take action when a response is removed from a form. Like the updates to the “When a form response is submitted” trigger, this new trigger can be set to fire for a specific form or across all forms within your team, making it easier to manage deletions without needing multiple workflows.

We’re excited to announce that Team Forms has expanded its language support for Automatic PDF generation! We’ve added seamless support for Hebrew and Arabic (along with any others), which will now display correctly in generated PDFs without requiring any special configuration. Chinese and Japanese characters will continue to be supported by enabling them in the PDF settings. This update enhances accessibility and ensures that multilingual documents can be created effortlessly. Whether you’re working with global teams or diverse audiences, Team Forms makes PDF generation smoother and more inclusive than ever.

We’re excited to announce that Team Forms now integrates SharePoint’s powerful version history functionality directly into our app, making it easier than ever to manage your forms.

All form templates and responses created in Team Forms are automatically subject to SharePoint’s built-in version control and retention policies, configured by your organization’s IT team. This ensures that you can always:

• Revert to a previous version of a form template.

• Audit changes made over time.

While SharePoint’s version history is robust, its interface can be cumbersome to navigate. That’s why we’ve brought version history management into Team Forms!

With this new feature, you can now:

• View all historic versions of a form template directly in the app.

• Roll back to a previous version with a single click.

• Compare changes between different versions for better transparency and control.

This enhancement streamlines your workflow, giving you the power of SharePoint with the convenience of Team Forms.